Reservations, Guidelines, and Room Specifications

Georgia Tech operates The Kendeda Building in accordance with the Living Building Challenge (LBC), the world’s most rigorous sustainable design and performance standard for buildings. To meet LBC requirements, The Kendeda Building abides by sustainable operating procedures. For example, The Kendeda Building must produce more onsite renewable electricity than it uses, as well as collect, treat, and reuse more water than it needs. This webpage provides guidance on how events can be part of The Kendeda Building’s success.

Please note that the Kendeda Building is primarily a classroom and class lab. Therefore, rooms cannot be booked past this semester, which ends on Tuesday November 24, 2020. Furthermore, unlike any other building on campus, The Kendeda Building must abide by strict requirements including remaining net positive energy and net positive water over the course of the year. The building's priority is ensuring that the energy and water needs of all scheduled classes and class labs are met. Any surplus can then be spread across extracurricular activities.

Table of Contents

 

I. Catering

This section contains policies that are applicable across all campus buildings, as well as guidelines and policies that are specific to The Kendeda Building.

Campus-wide Catering and Alcohol Policies

All events in The Kendeda Building must follow Georgia Tech’s general catering and alcohol policies:

Kendeda Building Catering Guidelines and Policy
  • Food - To the greatest extent possible, food served in The Kendeda Building should follow Principles of Healthy, Sustainable Menus established by the Menus of Change Initiative of the Culinary Institute of America and the Department of Nutrition at Harvard T.H. Chan School of Public Health. Highlights include:
    • Plant proteins such as nuts and legumes as the primary protein source.
    • Animal-based ingredients in a reduced role, with a special emphasis on decreased purchasing of red meat.
    • Plant based oils.
    • Whole, minimally processed foods.
    • Organic, seasonal, and/or locally produced (grown within 500 miles of campus) foods.
  • Energy - In accordance with LBC requirements, caterers may not utilize an open flame for heat (e.g. no sterno chaffing dishes). So that the building’s electricity consumption can be managed and tracked for LBC certification, caterers must coordinate with The Kendeda Building Program Support Coordinator (Kamilah Roberts, kamilah.roberts@sustain.gatech.edu) if electricity will be used to heat food onsite. Caterers must coordinate with The Kendeda Building Program Support Coordinator for use of refrigerator in the building’s catering space.
  • Waste Diversion - Caterers are expected to place recoverable materials (e.g., aluminum cans, mixed paper, rigid plastic bottles and containers, compostable service ware, and food scraps) in the appropriate resource recovery bin. All other items should be placed in the landfill bin. Below are additional details regarding waste diversion for The Kendeda Building: 
    • The Kendeda Building does not allow Styrofoam.
    • Use reusable dishware, cups, utensils, trays, platters, and other serving ware whenever possible.
    • Any disposable packaging and serving ware (e.g., trays, plates, platters, utensils, and cups) must be BPI-Certified compostable products.
    • Do not use single use plastics.
    • Select buffet or party platter options instead of box lunches.
    • Serve bite-sized foods that do not require utensils whenever possible.
 

II. Promotional Materials, Decor, and Logistics

The main goal for events held in The Kendeda Building is to eliminate items sent to the landfill. 

Promotional Materials
  • Go paperless. Send event communications (e.g., invitations and reminders) via electronic means (e.g., email, social media, and websites). Email agendas and presentations beforehand rather than printing.
  • If printing handouts is required, use recycled-content paper, one-inch margins, and print double-sided. Instruct guests on how and where to recycle or compost materials.
  • Plan for reuse. Create timeless banners, signs, and other displays. Laminate and omit information that changes frequently, such as the date.
  • Minimize giveaways or provide environmentally friendly ones. This could include carbon offsets for travel, materials made with recycled content, or reusable bags, mugs, or bottles. See the Office of Campus Sustainability’s Sustainable Giveaway Guide for ideas.
Decor
  • Decor should be reusable and non-perishable.
  • For flowers, choose options that are local, organic, or certified sustainably and/or ethically grown.
Logistics
  • Announce sustainable event features to attendees during the event. Include an explanation of what materials can and should be recycled or composted.
  • Notify guests, via electronic communications, of public transportation options, walking routes, and bike rack locations before the event. Encourage low-carbon footprint methods of transportation by offering incentives or prizes to those who take public transportation, carpool, or walk.
  • Opt out of nametags or collect and reuse plastic nametags.
 

III. Reservations and Room Specifications

Please note that the Kendeda Building is primarily a classroom and class labTherefore, rooms cannot be booked past this semester, which ends on Tuesday November 24, 2020.  

Building Calendar

Click here to see the building's calendar. 

Requesting Space

Due to COVID, all event requests must follow the Fall 2020 Event Guidelines. Because The Kendeda Building is not a pre-approved indoor space, Georgia Tech students, faculty, and staff ("internal") requesters must first receive approval from the Event Logistics Committee (ELC). If the ELC approves the event, then the event's designated Event Facilitor's name and contact information must be provided in the Events Management System ("EMS") request for space within The Kendeda Building.

Therefore, when making a reservation EMS, please allow for enough time to receive ELC approval. We can not accept reservations made during the same week of the event (e.g., request submitted on Monday for an event on Thursday of the same week). For those internal to Georgia Tech, "request classroom space" using the Georgia Tech Events Management System at http://www.space.gatech.edu/gt-events

For Fall 2020, we are not hold events for groups not internal to Georgia Tech.

Room Layout and Technology

The default layout for all rooms is classroom layout. Alternative room layouts have to be approved by Kamilah Roberts or Shan Arora. While tables and chairs are moveable within each room, the person reserving a room is responsible for any change in layout and then ensuring that the room is returned to classroom layout. 

110 Design Studio

  • Room dimension: 31" -10 5/8" L x 29' - 10 1/8" D
  • Social Distance Capacity: 12 people.
  • Normal Capacity: 24 people.
  • Bring your own device.
  • Flat screen monitor.
  • No computer, document camera, microphones, teleconference, speakers, or webcam.

​118 Seminar Room

  • Room dimension: 22' - 11 3/4" L x 17' - 5 1/4" D
  • Social Distance Capacity: 5 people. 
  • Normal Capacity: 16 people.
  • Bring your own device.
  • Flat screen monitor, teleconference, and webcam (users have to have their own web-conferencing bridge/system).
  • No computer, document camera, or microphones.

152 Auditorium

  • Room dimension: 71' - 3 5/8" L x 52' - 9 1/4" D
  • Social Distance Capacity: 76 people.
  • Normal Capacity: 176 people.
  • Bring your own device or use installed computer.
  • Installed computer, two projectors, two screens, document camera, speakers, and webcam (users have to have their own web-conferencing bridge/system).
  • Four floating microphones.

210 Classroom 

  • Room dimension: 51' - 9 1/4" L x 31' - 5 3/8" D
  • Social Distance Capacity: 28 people.
  • Normal Capacity: 64 people.
  • Bring your own device.
  • Two projectors, two screens, speakers, and webcam (users have to have their own web-conferencing bridge/system).
  • One podium microphone and one lapel microphone.
  • No document camera.​

230 Classroom

  • Room dimension: 50' - 10 1/4" L x 31' - 5 3/8" D
  • Social Distance Capacity: 28 people.
  • Normal Capacity: 64 people.
  • Bring your own device.
  • Two projectors, two screens, speakers, and webcam (users have to have their own web-conferencing bridge/system).
  • One podium microphone and one lapel microphone.
  • No document camera.​
Audio/Visual

If you want to show a presentation, bring your own laptop. Only the Auditorium has a built-in computer, accessible if you have a Georgia Tech profile. All other rooms are "bring your own device." You can connect to the room projector wirelessly or via an HDMI connection (note that the Makerspace / Design Studio does not have wireless connection). If your computer does not have an HDMI port, please bring an HDMI adapter.  Also, bring your own presentation clicker / advancer / laser pointer. 

The Auditorium has a document camera that can project a document. No other room has a document camera.

The following rooms have a web camera (users have to have their own web-conferencing bridge/system):

  • Seminar Room 118
  • Auditorium 152
  • Classroom 210
  • Classroom 230

The Auditorium has a 5-channel audio system. One microphone attached to the podium and four handheld or lapel microphones. Each of the two classrooms have a 2-channel audio system. One microphone attached to the podium and one lapel microphone. All other rooms do not have audio systems. 

If you have issues with the building's A/V system, please call the A/V Services Team at 404-894-4669. Assistance is available Monday - Friday from 7am to 8pm.